Rules & Resources


Being a club, we are expected to know better.
Therefore we have to set some rules... 

Trip Conduct:
We prefer that you sign up for club trips by the closing date by either emailing or attending a Tuesday meeting. 
If you pull out of a trip after the closing date you may be liable for costs incurred on your behalf so it's best to contact the leader as soon as possible.
Dogs and firearms aren't allowed on club trips. 
Alcohol is currently only allowed at the discretion of the trip leader.
Members are expected to conduct themselves in keeping with the good name of the club. 
They are particularly requested to respect the property and privacy of land owners.

Travel costs:
The committee has reviewed the travel costs.  
Charging is based on the number of kilometres travelled, number of members going and number of cars needed.  
As of Spring 2018, charge is (40c x number of kilometres)  x (number of cars) which is then divided by the number of members going (including drivers). Each member then pays their driver.
(For example, a 100km - return trip - with 8 members would require two cars = $80 total or $10/person. Each person then pays their driver. The per km charge is dependent on the cost of petrol/litre, and will increase when pump prices increase. This is an estimate and the trip leader has discretion on total cost and allocation of people to cars - leader will advise members of costs). 

Suggested Gear List: 
Day Trips:
Lunch and mug, boots, parka, over-trousers, woollen hat, wool or polarfleece shirt or jersey, wool or polypro long johns, shorts or long trousers, sunhat. (Spare clothes in vehicle for change at end of trip.)

Weekend trips: 
Boots are essential. Parka, sun/woollen hat overtrousers, balaclava, woollen mittens, shorts, wool or polar fleece shirt (& spare) and jersey, wool or polypro long johns, long wool or polarfleece trousers, 3 pairs of socks, underwear, toilet gear, plate, mug, cutlery, sleeping bag and cover, groundsheet or “karrimat”, torch, matches, candle, compass, personal first aid kit, insect repellent, spare bootlaces, pack.

Sunglasses, U.V block cream, snow gaiters, cooker, ice-axe and crampons may be needed on some trips.

Trip Leaders Responsibilities (also as an attachment below):

Before You Start:

Know your party – you must be aware of:

  1. Individuals experience, knowledge and ability eg: Scared of heights, can   they swim?
  2. Each person’s present fitness level.
  3. Any Medical problems, and the treatment required or medication carried: this can include any recent illness eg: flu
  4. Any psychological or emotional problems, which may affect a person’s performance, eg: fear of heights, reaction to stress.
  5. The sort of trip party members want or expect to go on.

Plan the Route.

Obtain maps and check guides for additional information.  Talk to others who have done the trip recently.  Think about the type of terrain and estimate how long each section will take.  Select campsites or huts for overnight stops.  If your route involves river crossings, decide what you will do if rain makes any of them uncross able.  Check out the route personally beforehand if leading an inexperienced party.

Obtain permissions.

Have individuals purchase tickets or back country passes for hut fees from DOC.  Obtain permission for crossing private land and using any restricted huts.  Remember to write a note of thanks to landowners after your trip for letting them through their land.

Organise equipment.

Check that each member of the party knows what personal clothing and equipment is needed.  Organise party gear and decide how it will be distributed amongst the party members. Take the Club Emergency Locator Beacon as well as a cell phone (if coverage).  The Club has an Emergency Locator Beacon to be taken on all trips. 

Organise food.

Decide what system you will use for organising food, whether in groups or each to themselves.  Usually on club trips people are responsible for their own breakfast, lunch and dinner and snacks; leader will advise if different.

Arrange transport.

Arrange transport in both directions using private, public or hired vehicles.  Transport is a major expense so people may appreciate knowing in advance how much it will cost.  Road end vandalism of parked vehicles is a possibility in some areas.

Leave intentions.

 Leave details of your trip with a responsible contact person.

  1. Names and phone numbers of group members and leader.
  2. Planned route and possible alternatives.
  3. Expected time of return.

Check weather forecast, changing plans at the last minute is OK.

Check fire restrictions, from the local paper or phone DOC.

Check if the “Roar” may be on in the area, and deerstalkers around. (Wise to wait another month to go)

Check in with DOC if the conservation area you are going in has a Visitor Centre.  Find out what other large groups are already using huts, damaged bridges of washouts, huts burnt down, tracks no longer maintained.  Inform the Visitor Centre of your intended movements.

Check that everyone is healthy.  It is hard to leave a keen person behind, but any ill health may create more serious problems later.

No firearms or dogs are allowed on any club trip.

 While on the trip:

 Keep the party together.

 If a party becomes spread out, a person who gets separated may not be missed for sometime.  Even if there are experienced people at both front and back, people from the middle can go astray if they can’t see the person immediately in front of them.  Regroup when parts of the route are unclear or difficult egg: a fork in the track, poor visibility, river crossing.

 Encourage observation.

 Pass the map around regularly so all members are aware of their position as the trip progresses.

 Watch the weather.

 Swift and dramatic changes can occur in the hills at any time.  Be aware of signs that the weather is changing.  If the weather deteriorates you will have to decide what the party should do – push on, go back, camp nearby or use an escape route.

 Watch your group.

 Keep a discreet but close eye on each member of the group for signs of overtiredness or distress.  Involve the group in what is happening, inform them, or have them contribute to the day/trip.

When using huts or sharing campsites with other groups, have respect for the others, share space and keep noise down.  Make sure intentions are written in hut books (even when passing a hut for SAR reasons) and the hut is clean before leaving and firewood replenished.

All rubbish should come back from all trips.

If something goes wrong:

  1. Do anything, which must be done urgently,  (Get people out of danger and have injuries treated.)
  2. Stop, think and plan.
  3. Look after other members of the group.
  4. Discuss the situation with the group.
  5. Arrange for assistance if necessary.

It’s not only leaders who have responsibilities.  

Trips will run much more smoothly if everyone co-operates with the leader and does their share of chores without being asked.

Remember the Outdoors is for enjoying.  Have a great trip.


The club has available (for members only) on Club Trips : 
First aid kit, large billies, tent flys, maps, emergency locator beacon. Some other gear may be available. Contact Peter De La Mare if interested. 

The Club also has:
Food dehydrator $2.00 / day or $10.00 / week
Slide Projector and Screen
$20.00 ea or $30.00 both / day

Emergency Locator Beacon (PLB = Personal Locator Beacon)
Trip leaders should arrange its pick up; email for information on whereabouts.    
There should be a beacon carried on each Club trip so trip leaders should either carry the Club beacon or make sure that a trip member has their own beacon with them.  
If the beacon is lost then the Club will be looking to the person in whose care the beacon is to replace it. 

Editing the website including adding new posts

See the attached word doc below.  
It can be down-loaded and printed if you prefer.
Follow the step-by-step instructions to create new posts, and for editing posts.
Wakatipu Walker,
15 Jul 2015, 02:16
Drew Webster,
14 Jul 2014, 23:31
Drew Webster,
20 Jul 2014, 20:02
Wakatipu Walker,
31 Jan 2015, 14:24
Wakatipu Walker,
2 Aug 2017, 15:31